Per LIJSL Rules: Teams will be allowed up to a maximum of two (2) Game Change Requests (GCR) for the season.
Step 1: Email the Bethpage Soccer President using this template, replacing the brackets with your information:
Subject: GCR for Match #[XXXX] for [AGE GROUP AND DIVISION eg: BU15 3W]
Hi President [Name],
I would like to request a GCR, here are the details:
Match Number: [XXXX eg: 5903]
Home Team: [HOME CLUB AND TEAM NAME eg: Bethpage Knights]
Away Team: [AWAY CLUB AND TEAM NAME eg: Levittown Elite]
Game Date: [ORIGINAL GAME DATE eg: 4/5]
Game Time: [ORIGINAL GAME TIME eg: 2pm]
Field: [ORIGINAL FIELD eg: Apollo 1A]
Division: [AGE GROUP AND DIVISION eg: BU15 3W]
Reason: More than half of the team have informed me that they will not be able to attend due to a birthday party.
Thanks,
[Your Name]
Bethpage [Your Team Name]
Not having a coach or just saying not enough players is not enough of a reason.
If you’re requesting for both your GCRs at the same time, send 2 separate GCR request emails.
Step 2: Upon receiving the approval email from the Bethpage Soccer President:
Forward this approval email to:
*16 days or more: the Coordinator and copy the Supervisor.
*15 to 10 days: the Supervisor who will be assessing a $25 expediting fee to our club, so please avoid doing this
*Less than 10 days: the Day Director and will only be approved for special circumstances that would not have been known prior (ie School Playoff Game), and $25 fee, see above.
Supervisor and Coordinators contact info can be obtained from the LIJSL website under “Competitions” menu, or ask the Travel Coordinator if you’re unsure.
Step 3: You should receive confirmation of game postponement from GotSport when the Games Committee approves your GCR. They can also email you this confirmation. If you don’t get this confirmation email, you can check GotSport schedule to see if the game is marked as Postponed. If not postponed, escalate to your Supervisor. Once the game is postponed, you can work on rescheduling, which should be completed within 5 days.
Step 4: For AWAY games, forward the game postponement email to your opponent coach(es) and ask them for a few options on a new date/time. If they aren’t responsive, follow up with your Coordinator and Supervisor.
Step 5: For HOME games, forward the game postponement email to the Bethpage travel coordinator and give a few new dates you want to reschedule for. The Bethpage travel coordinator will reply back to you with some time options on those new dates. Pick a few of those date and time options and propose to your opponent to choose from. If they aren’t responsive, follow up with your Coordinator and Supervisor.
Step 6: When you have agreed to a new date and time (which should be at least 10 days in the future) with the opponent, forward the rescheduling information:
Match Number: [XXXX eg: 5903]
Home Team: [HOME CLUB AND TEAM NAME eg: Bethpage Knights]
Away Team: [AWAY CLUB AND TEAM NAME eg: Levittown Elite]
Game Date: [NEW GAME DATE eg: 4/5]
Game Time: [NEW GAME TIME eg: 2pm]
Field: [NEW FIELD eg: Apollo 1A]
Division: [AGE GROUP AND DIVISION eg: BU15 3W]
to your Coordinator and copy your Supervisor. Also include your opponent and the Bethpage travel coordinator for home games. For away games, the opposing coach will coordinate with their field coordinator. The Coordinator/Supervisor needs to see explicit confirmation from both coaches and the field scheduler. Including them will allow them to reply to the email with their confirmations. You can reuse your email chain with the opponent but just include the above information as a summary so the Coordinator sees the details clearly without needing to find it in a long email thread.
Step 7: You should receive confirmation of game reschedule from GotSport when the Games Committee enters it. If you don’t receive this, follow up with your Coordinator and Supervisor. Then check the LIJSL game schedule to confirm the rescheduling is accurate. Lastly, update your team on the reschedule.